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Data Collection

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NCHE Resources

Consolidated State Performance Report Federal Data Collection Guide For State Coordinators of Homeless Education: School Year 2013-14
This guide serves as a resource for managing the collection and submission of high quality data for Section 1.9 of Part 1 of the SY 2013-14 Consolidated State Performance Report (CSPR). While primarily designed to meet the needs of State Coordinators, local homeless education liaisons also may find this guide helpful in completing their EHCY program reports for their SEAs.
Download the Consolidated State Performance Report Federal Data Collection Guide For State Coordinators of Homeless Education: School Year 2013-14.

McKinney-Vento Data Standards and Indicators Guidebook
This NCHE guidebook will assist McKinney-Vento programs with the collection and reporting of outcome data. It will help program staff become familiar with the current set of McKinney-Vento standards and indicators, understand the purposes of these standards and indicators, assess the strengths and challenges associated with the collection of data on each of the standards, and develop strategies for implementing the standards and indicators at the program level.
Download the McKinney-Vento Data Standards and Indicators Guidebook.

McKinney-Vento Data Standards and Indicators - 2006 Revisions
This NCHE resource provides an updated version of the original five Standards and Indicators for Quality McKinney-Vento Programs developed in 2000. Reflecting provisions in the reauthorized McKinney-Vento Act and five years of effective practice, the revision includes 10 standards and proposed indicators that are comprehensive and quantifiable. Also included is a guide for developing program benchmarks.
Download the McKinney-Vento Data Standards and Indicators - 2006 Revisions.

Standards and Indicators for Quality McKinney-Vento Programs
This PowerPoint presentation provides an overview of the McKinney-Vento Standards and Indicators of Quality Programs and explains how they can be used to evaluate a local homeless education program.
Download the Standards and Indicators for Quality McKinney-Vento Programs.

Other Resources

A Guide to Counting Sheltered Homeless People
This guide, published by the U.S. Department of Housing and Urban Development (HUD) and revised in January 2008, describes recommended methods for collecting data on homeless persons residing in emergency shelter or transitional housing.
Download the guide.

A Guide to Counting Unsheltered Homeless People
This guide, published by the U.S. Department of Housing and Urban Development (HUD) and revised in January 2008, describes several methods for identifying, counting, and learning about homeless people who are unlikely to be found in shelters or in other residential programs within a local homeless assistance network. Information about these approaches was gathered from communities throughout the country; examples of their methods are provided throughout the guide.
Download the guide.

Counting Homeless Youth
This guide, published in October 2010 by the National Alliance to End Homelessness (NAEH), provides specific recommendations for how best to include unaccompanied homeless youth in the local Point in Time (PIT) counts that will be conducted in January 2011. It includes strategies on how to involve key stakeholders in the PIT count planning process, indicates locations where homeless youth may be found, and details ways to facilitate data collection, among other key action steps.
Download the guide.

Data-Driven Districts
The American Association of School Administrators summarizes lessons learned from four districts with different approaches to using data to inform key decisions. Links to other articles and resources about data-driven decision making are provided.
Read the article. is the U.S. government's official government-wide online data source. Created as part of the President Obama's commitment to open government and democratizing information, will open up the workings of government by making economic, healthcare, environmental, educational, and other government information available on a single website, allowing the public to access raw data and transform it in innovative ways.
Download the website.

Data Quality Campaign: Using Data To Improve Student Achievement
The Data Quality Campaign, managed by the National Center for Educational Achievement, is a national, collaborative effort to encourage and support state policymakers to improve the collection, availability and use of high-quality education data and to implement state longitudinal data systems to improve student achievement.
Visit the website.

Detangling Data Collection: Methods for Gathering Data
This article, published in August 2004 as part of the Out-of-School Time Evaluation Snapshot series from the Harvard Family Research Project, describes the common data collection methods used by current out-of-school time programs to evaluate their implementation and outcomes. It provides detailed information about using surveys and questionnaires, interviews and focus groups, observations, tests and assessments, and secondary sources and data reviews.
Read the article.

Homelessness: A Common Vocabulary Could Help Agencies Collaborate and Collect More Consistent Data
This June 2010 report by the Government Accountability Office (GAO) addresses (1) the availability, completeness, and usefulness of federal data on homelessness, (2) the extent to which research identifies factors associated with experiencing homelessness, and (3) how differences in definitions and other factors impact the effectiveness of programs serving those experiencing homelessness. GAO reviewed laws, agency regulations, performance and planning documents, data, and literature on homelessness; and spoke with stakeholders, such as government officials and service providers, about potential barriers.
Download the report.

HUD Homeless Management Information Systems
HUD's Homeless Management Information Strategies (HMIS) page provides communities with valuable direction and technical assistance resources on strategies to collect information on people experiencing homelessness.
Visit the webpage.

What is a Point-in-Time Count?
This updated brief, released in November 2010 by the National Alliance to End Homelessness (NAEH), provides a basic explanation of what a Point-in-Time (PIT) count is. The U.S. Department of Housing and Urban Development (HUD) requires that communities receiving federal funds from the McKinney-Vento Homeless Assistance Grants program conduct a point-in-time count at least every other year.
Download the brief.

Youth Count! Process Study
Youth Count! is a federal interagency initiative that aims to improve counts of unaccompanied homeless youth. Between December 2012 and January 2013, nine U.S. communities participated in the initiative by expanding their annual homeless Point-in-Time count efforts to increase coverage of homeless youth. This report details a process study of the initiative conducted by Urban Institute to identify promising practices that could be adapted and taken to scale to produce credible and useful data nationwide.
Download the report.

Sample Forms, Materials, and Policies

Michigan Monthly Homeless Student Count Form
The Michigan Department of Education uses this form to collect data on a monthly basis from its districts on the number of homeless students enrolled and served each month.
Download the form.
Download the brief.

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The National Center for Homeless Education (NCHE) is the U.S. Department of Education's technical assistance center for the federal Education for Homeless Children and Youth (EHCY) Program. NCHE is housed at the University of North Carolina at Greensboro.

This website was produced with funding from the U.S. Department of Education, on contract no. ED-01-CO-0092/0001. The content of this website does not necessarily reflect the views or policies of the U.S. Department of Education or the University of North Carolina at Greensboro; nor does mention of trade names, commercial products, or organizations imply endorsement by the U.S. Government.

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